Lowest bidder in heavy equipment surfaces with woes after a year

A strong supporter of the governor in 2004 lurks behind the name of the lowest bidder in the road roller purchase to air a brandless grievance against the provincial government. Without specifying any brand on his supposed disappointment, a businessman questioned the decision of the Bids and Awards Committee to disqualify Camec JCB Corp. in the bidding of the provincial government’s purchase of eight items of heavy equipment last year. The businessman, who was not even the company’s representative to the bidding, came to Capitol last week to seek explanation on Camec’s disqualification. In response to the issue, Provincial General Services Office Head and BAC Chair Rosalinda Yu explained that it was a unanimous decision of all the members of BAC to ignore the bid of Camec after finding out that the company’s financial proposal were left unsigned when the bids were opened on February 9, 2009. Engr. Yu cited the second condition in bidding of goods and services printed at the back of the form which states that “bids bearing no printed name and signature of said officer shall be regarded as ‘No Bid’ at all”. The documents that Yu provided to Chronicle showed that the terms and conditions require interested/participating bidders to “accomplish bid forms and pay corresponding fees properly and fully, and the responsible officer of the bidding firm who is authorized for the purpose, whose name and designation must clearly be indicated, shall represent and sign the same”. Of the eight items that the provincial government wanted to purchase, Camec bidded only for four items- -two units of brand new backhoe/hydraulic excavator with breaker worth P16.236 million, two units of brand new payloader with bucket capacity of 1.9-2.7 cubic meter worth P17.136 million, 10 units of brand new six-wheeler dump trucks with capacity of five cubic meters worth P40.8 million, and four units of brand new road roller/vibratory compactor worth P14.432 million. Other items were two brand new bulldozers with ripper worth P36.372 million, four brand new articulated motor road graders worth P34 million, a brand new six-wheeler water truck with pump with capacity of 8,000 liters worth P4.72 million, and a brand new six-wheeler fuel tanker with pump with capacity of 6,000 liters worth P4.6 million. Advertisement period was set on January 7-21, 2009, then the pre-bid was done on January 23, 2009 at 10 am at the PGSO office in Capitol wherein the issuance of bid documents was also done on the same day. Eligibility check/screening and opening of bids was done on February 9 at 9am at the PGSO office, then the post-qualification was on February 11, last year. Yu explained that the bidding was done in a three-envelope system wherein each bidder submits three separate envelopes for legal documents, technical documents, and financial documents. During the opening of bids on February 9, Camec had complied with the legal documents, but fall short in the technical documents wherein the required bid security it submitted was only sufficient for three of the four items it wished to supply- -backhoe, payloader, and six-wheeler dump trucks only. After the second envelope that contains the technical documents were opened, they had lunch break. When they resumed, Camec’s marketing director, Arnold Pablico, submitted a handwritten request for consideration on their company’s failure to come up with enough bid bond for the road roller. In the letter, he requested that their offer be subjected to post-qualification, hinting human error. “Who knows it can be possible that our road roller might be the one that will greatly benefit the province and give them a lot of savings,” Pablico stated in the letter. Engr. Yu said they initially considered that. But BAC could no longer consider Pablico’s further request to be allowed to sign right then Camec’s financial proposal that was submitted unsigned. Based on Section 26 of the Implementing Rules and Regulations of Republic Act 9184, stating that, a bidder can only modify its bid before the deadline for the submission and receipt of bids and the bidder cannot no longer retrieve its original bid if the he modifies it, “but shall only be allowed to send another bid equally sealed, properly identified, linked to its original bid and marked as a ‘modification’,” Yu pointed out. The provision also stated that “bids received after the applicable deadline shall not be considered and shall be returned to the bidder unopened”. return to current Sunday Update Past Sundays

A strong supporter of the governor in 2004 lurks behind the name of the lowest bidder in the road roller purchase to air a brandless grievance against the provincial government.

Without specifying any brand on his supposed disappointment, a businessman questioned the decision of the Bids and Awards Committee to disqualify Camec JCB Corp. in the bidding of the provincial government’s purchase of eight items of heavy equipment last year.

The businessman, who was not even the company’s representative to the bidding, came to Capitol last week to seek explanation on Camec’s disqualification.

In response to the issue, Provincial General Services Office Head and BAC Chair Rosalinda Yu explained that it was a unanimous decision of all the members of BAC to ignore the bid of Camec after finding out that the company’s financial proposal were left unsigned when the bids were opened on February 9, 2009.

Engr. Yu cited the second condition in bidding of goods and services printed at the back of the form which states that “bids bearing no printed name and signature of said officer shall be regarded as ‘No Bid’ at all”.

The documents that Yu provided to Chronicle showed that the terms and conditions require interested/participating bidders to “accomplish bid forms and pay corresponding fees properly and fully, and the responsible officer of the bidding firm who is authorized for the purpose, whose name and designation must clearly be indicated, shall represent and sign the same”.

Of the eight items that the provincial government wanted to purchase, Camec bidded only for four items- -two units of brand new backhoe/hydraulic excavator with breaker worth P16.236 million, two units of brand new payloader with bucket capacity of 1.9-2.7 cubic meter worth P17.136 million, 10 units of brand new six-wheeler dump trucks with capacity of five cubic meters worth P40.8 million, and four units of brand new road roller/vibratory compactor worth P14.432 million.

Other items were two brand new bulldozers with ripper worth P36.372 million, four brand new articulated motor road graders worth P34 million, a brand new six-wheeler water truck with pump with capacity of 8,000 liters worth P4.72 million, and a brand new six-wheeler fuel tanker with pump with capacity of 6,000 liters worth P4.6 million.

Advertisement period was set on January 7-21, 2009, then the pre-bid was done on January 23, 2009 at 10 am at the PGSO office in Capitol wherein the issuance of bid documents was also done on the same day.

Eligibility check/screening and opening of bids was done on February 9 at 9am at the PGSO office, then the post-qualification was on February 11, last year.

Yu explained that the bidding was done in a three-envelope system wherein each bidder submits three separate envelopes for legal documents, technical documents, and financial documents.

During the opening of bids on February 9, Camec had complied with the legal documents, but fall short in the technical documents wherein the required bid security it submitted was only sufficient for three of the four items it wished to supply- -backhoe, payloader, and six-wheeler dump trucks only.

After the second envelope that contains the technical documents were opened, they had lunch break.

When they resumed, Camec’s marketing director, Arnold Pablico, submitted a handwritten request for consideration on their company’s failure to come up with enough bid bond for the road roller.

In the letter, he requested that their offer be subjected to post-qualification, hinting human error.

“Who knows it can be possible that our road roller might be the one that will greatly benefit the province and give them a lot of savings,” Pablico stated in the letter.

Engr. Yu said they initially considered that.

But BAC could no longer consider Pablico’s further request to be allowed to sign right then Camec’s financial proposal that was submitted unsigned.

Based on Section 26 of the Implementing Rules and Regulations of Republic Act 9184, stating that, a bidder can only modify its bid before the deadline for the submission and receipt of bids and the bidder cannot no longer retrieve its original bid if the he modifies it, “but shall only be allowed to send another bid equally sealed, properly identified, linked to its original bid and marked as a ‘modification’,” Yu pointed out.

The provision also stated that “bids received after the applicable deadline shall not be considered and shall be returned to the bidder unopened”.

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